Instant Access to QBM Files without QuickBooks

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There are a variety of reasons you might wish to open the QuickBooks file manually. One of the most popular causes is deciding to use a different account application.

There are a variety of reasons you might wish to open the QuickBooks file manually. One of the most popular causes is deciding to use a different account application. 

In any case, opening qbb files is not an easy process. The act of opening the QuickBooks Company file without the QuickBooks program may be accomplished by utilizing a few challenging techniques, though. 

On your computer, opening the QuickBooks file in the Microsoft Excel program won't be too tough.

Let's first talk about the primary distinctions between QuickBooks QBW, QBB, and QBM files before we describe how to access a backup file for QuickBooks.

However, in case of any sort of technical assistance, feel free to get in touch with our QuickBooks support team by doing live chat or booking an appointment at any point in time.

What Is the Main Difference in Quickbooks Qbw, Qbb, Qbx, and Qbm File

Since QuickBooks supports a variety of data and backup file types. You can decide which option is ideal for you based on your preferences. 

QBW File: Typically, your working data file is a QBW file. The most significant and valuable QuickBooks data file on your PC is this one.

Simply enter "QuickBooks Company File" on Windows if you are viewing a QBW file. For the name of your business, there will only be one of those.

You will receive a file named your company name as well.QBW, where "Data Source Name" is the Type. Therefore, this file is not the one you have.

QBB File: The Backup Company/Create Local Backup command in QuickBooks uses the QBB File as its standard backup file. Additionally, this is essentially more significant than the primary QBW File. These files are more crucial since they also include the TLG file's contents, which is why they are.

QBX File: Each accountant in QuickBooks has a duplicate copy in the QBX file. Users transmit a duplicate file of the firm to the accountant using this extension (.qbx).

QBM File: QBM Files are portable files that are created using the QuickBooks Create Copy... / Portable Company File command. They are a type of backup file. Since they only contain 20% of the entire file, these files are often smaller than the main QBW files. since this file has no indexing at all, however, if you restore this file, you will receive everything. Therefore, using this file is recommended for sharing QuickBooks data with your coworkers. For data rectification, super condensing, and enterprise downgrading projects, we consistently ask clients to upload this file type.

Method to Open a QBB File in Excel Without QuickBooks

The most popular or straightforward way for us to get data from clients is via QuickBooks backup files (.QBB). As a result, there are clear and concise instructions that are useful while delivering data.  

You may access QuickBooks files without the QuickBooks Programme using the given below approach, and you can still simply view the data in the file. 

  • Launch the QuickBooks Desktop and choose the Company file.
  • To open the file, click the File tab and then select the Open tab.
  • If you can't locate the file Select Open when browsing the corporate file with the.qbb extension.
  • Then, on the File tab, choose Switch to Single-User Mode.
  • Return to the File tab and select the Export link.
  • Select OK after clicking Send the Report to a New Excel Spreadsheet.
  • Now, QuickBooks will open the Excel spreadsheet containing your Company file. 
  • Choose "Save as" from the File menu and provide a name for the file to be saved under.
  • Click Save after selecting the file location.

Method to Open a QBW File in Excel Without QuickBooks

  • First, choose All Programmes from the Start menu. Now that you have a list of applications on your screen, select Intuit to run it.
  • You must choose the QB business file that you want to export from your QuickBooks after starting Intuit. Select open with a right-click on the firm file. Insert the username and password if necessary. After entering, you must select the Customer Centre.
  • To import a QBW file into Excel, select the Excel option now. Next, select Excel Export. The file name and the location where you wish to store the file must both be specified here. then choose Export from the menu.
  • The following steps are necessary to open the Excel file that you exported in the previous step. In the unlikely event that your Excel file version is outdated, you have to select it once more. The file will then need to be imported. You'll need Excel 2010 or later to complete this task. It will be termed Best if you have the most recent version of MS Excel and can open a QBW file without QuickBooks.
  • After completing the aforementioned procedures, and importing the file, you must now navigate to the tab data. You can get to the tab "other resources" after selecting the tab "data."
  • Find the QBW file that typically displays in the window and click it to access it without QuickBooks. In any case, you will need to search for the file if you can't discover the QBW file you're searching for.
  • At long last, you will be able to access the QBW file without QuickBooks with ease. You must execute fresh QBW files now that the file has been located.

How To Import QuickBooks (.QBB) file into Excel

Note: Don't worry, earlier versions of Excel will still function.

  • Open Excel first
  • Select the Import option under the File menu.
  • Select the option for From Other Sources by clicking the Data tab.
  • On the Import box, look for a.qbb file.
  • as well as Excelizing the QuickBooks file. 
  • Activate the.qbb file.

Note: Please search for the file if you are needed to find it. qbb.

Follow the above steps carefully and you will be able to open the QuickBooks company file in the Excel spreadsheet. There may be an instant chance that you might face issues. One of them is when you try to open an old company file in the updated version of QuickBooks that time you may face an error. So try to open the upgraded version of the company file.

How To Restore a QBB File in QuickBooks

Ensure that you are restoring the file using the same version of QuickBooks that it was backed up in because problems might arise if you try to fix the backup file (qbb) using an unsupported version of QuickBooks. 

Restoring the QBB file (QuickBooks Backup)

  • Find the file that has been restored first. The system's hard drive, an external hard drive, a recordable CD, or a USB drive can all be used to store this file. However, doing so is not always recommended due to the risk of data loss in the event of a hard disc accident.

Note: Make sure the system is connected to the removable media you used to back up your file.

  • Then open QuickBooks and go to the file menu.
  • Then choose open or restore company.
  • After that, select Restore a backup copy and go to Next.
  • Select Local Backup and select Next.
  • Now, select a QBB file you want to restore to the open backup copy window and click on the search in feature your file.
  • Then select Open and Next.

Note: If you want to restore a backup company file to the removable media then QuickBooks will give you the spot where you may save. this is done by clicking on Save and selecting the right folder to store the data on the hard drive.

  • If you wish then click in the save in the drop-down arrow and find a location where you want to restore the file.
  • Selecting Save and responding to a message QuickBooks may display after selecting the backup file. 

You may access and read the QuickBooks qbb file after importing it into Excel. However, if you are having problems opening a qbx file. then remember these guidelines. 

How to open a QBX file without QuickBooks

  • To begin, access the QBX file.
  • Proceed by positioning your cursor over the file and performing a right-click.
  • Next, open the file using Microsoft Excel by selecting the appropriate Excel option.
  • If you encounter any difficulties while opening the file in Excel, navigate to the file menu.
  • Then, select the import option.
  • At this point, opt for alternative sources to import the file.
  • Navigate to the import page and select the .qbb file.
  • Now you can effortlessly convert the QuickBooks file to Excel format.
  • Lastly, open the .qbb file to complete the process.

Occasionally, you may encounter difficulties when attempting to open a QBX file and convert it to a regular QBW file. Here's a step-by-step guide to resolving this issue:

  • Begin by opening the specific file, whether it's a QBX or QBA file.
  • From the menu, select "File" and then click on "Accountant's Copy" in the "Send Company File" section.
  • Choose the option "Convert Accountant's Copy to Company File/QBW" and click "OK."
  • Determine the desired location for saving the converted file and proceed to save it.
  • Finally, click "OK" to complete the process.

Why QBX file is needed to convert into QBW or QBA file?

Essentially, QBW and QBA files are the standard file formats used in QuickBooks. However, QBX files need to be converted into QBW or QBA files to access their data. Unlike QBX files, QBW and QBA files can be easily opened without QuickBooks. This allows for greater accessibility and the ability to modify the file if it is converted into QBW or QBA format. By converting the QBX file, you can conveniently access and work with the data in Excel.

How to open qbm file without QuickBooks

To perform the following steps, please follow the instructions provided:

  • Begin by clicking on the Start menu.
  • Scroll down and locate the "All Programs" option, then click on it.
  • Look for the folder named "Intuit" and click on it.
  • Inside the Intuit folder, locate and click on the "QuickBooks" application.
  • Select the "Open" option and enter the password if prompted to do so.
  • You will then be required to agree to terms regarding customers, vendors, and employees.
  • At the top of your screen, navigate to the Customer Center.
  • Click on the "Excel" option.
  • From there, select "Export to Excel" and proceed by clicking on "Export."
  • The exported file can now be opened in Excel.
  • Finally, search for a QBM file.

In conclusion

Opening QuickBooks files manually can be a complex process, but there are methods available to access the files without using the QuickBooks program. The primary distinctions between QuickBooks QBW, QBB, QBX, and QBM files were discussed, highlighting their different purposes and functionalities. The instructions provided outlined how to open QBB and QBW files in Excel without QuickBooks, as well as how to import QBB files into Excel directly. 

The process of restoring a QBB file in QuickBooks was also explained. Furthermore, the steps to open QBX and QBM files without QuickBooks were described, emphasizing the conversion of QBX files to QBW or QBA format for easier accessibility. It is important to use the correct version of QuickBooks when restoring or converting files to avoid any potential issues. Overall, these instructions serve as a guide for users seeking to open and work with QuickBooks files in alternative ways.


Q1. What are the main differences between QuickBooks QBW, QBB, QBX, and QBM files?

QBW files are working data files, QBB files are backup files, QBX files are copies for accountants, and QBM files are portable backup files.

Q2. How can I open a QBB file in Excel without QuickBooks?

Launch QuickBooks Desktop, open the company file, go to the File tab, select Open, choose the QBB file, switch to Single-User Mode, export to Excel, and save the file.

Q3. Is it possible to open a QBW file in Excel without QuickBooks?

Yes, you can open a QBW file in Excel by selecting the Excel option in QuickBooks, exporting the file, and importing it into Excel.

Q4. How do I import a QuickBooks QBB file into Excel?

In Excel, go to the Import option under the File menu, choose From Other Sources, locate and activate the QBB file, and proceed with the import.

Q5. How can I restore a QBB file in QuickBooks?

Open QuickBooks, go to the file menu, select Open or Restore Company, choose to Restore a backup copy, select Local Backup, find and open the QBB file, and follow the prompts to restore it.

Q6. How do I open a QBX file without QuickBooks?

Right-click on the QBX file, choose the option to open it with Microsoft Excel and import the file into Excel.

Q7. Why do I need to convert a QBX file to QBW or QBA?

QBX files need to be converted to QBW or QBA files for easier accessibility and modification outside of QuickBooks.

Q8. How can I open a QBM file without QuickBooks?

Open the QuickBooks application, access the Customer Center, select the Excel option, export to Excel, and locate the QBM file to open it.

Q9. What should I do if I face issues opening an old QuickBooks company file in an updated version?

Try opening the upgraded version of the company file and ensure compatibility with the QuickBooks version.

Q10. Can I work with QuickBooks files in alternative ways?

Yes, you can open and manipulate QuickBooks files manually using Excel and other methods described in the instructions above.