Introduction

Are you tired of wasting checks and paper due to incorrect printing alignment in QuickBooks Online? Don't worry, you are not alone! Many businesses struggle with this issue, but fortunately, it is easy to fix. In this blog post, we will guide you through the step-by-step process of aligning check printing in QuickBooks Online. By following these simple steps, you can save time and money while ensuring that your checks are printed perfectly every time. Let's get started!

Step 1: Set Up Your Printer

Before you can print checks in QuickBooks Online, you need to make sure your printer is set up correctly. This step is crucial for ensuring that your checks are aligned properly and look professional.

The first thing you should do is  check the manufacturer's instructions for setting up your specific printer model. Make sure it is compatible with QuickBooks Online and has the correct ink or toner levels.

Next, adjust the paper tray settings to accommodate check stock. QuickBooks check printing alignment printers have a manual feed option where you can insert individual sheets of paper without having to load them into a tray.

It's also important to consider the orientation of your printer when printing checks. Check stock typically prints better when loaded face down with the bottom edge entering the printer first.

Test your printer by printing a sample check using plain white paper before loading expensive check stock. This will give you an idea of how well-aligned your printing setup is and whether any adjustments are necessary before moving on to Step 2.

Step 2: Change QuickBooks Online's Layout

Once you have set up your printer, the next step is to change QuickBooks Online's layout to match your check paper. This involves selecting a pre-designed form or creating a custom one.

To start, go to "Settings" and then "Custom Form Styles." Select the type of form you want based on the size and style of your checks. If you cannot find a suitable option, click on "New Style" and create a custom template from scratch.

From there, customize each section of the form as needed. You can add or remove fields such as company name, address, bank information, signature line, etc. Adjust font sizes and colors to achieve optimal legibility.

Save your changes by clicking "Done." You are now ready for Step 3 – adjusting margins – before printing out a test page.

Step 3: Adjust Your Document's Margins

Adjusting your document's margins is crucial to ensure that the check prints properly. Here are the steps to adjust your margins in QuickBooks Online:

1. Go to the "File" menu and click on "Printer Setup".
2. Select your printer from the list.
3. Click on "Properties" and then select "Preferences".
4. Look for a setting called "Margins" or something similar.
5. Set all of your margins to at least 0.25 inches.

After adjusting your margins, you should also make sure that any headers or footers are turned off so they don't interfere with printing checks properly.

It's important to note that every printer is different, so you may need to experiment with different margin settings until you find what works best for your specific printer and check stock.

Taking the time to adjust your document's margins will save you time and hassle in the long run by ensuring that each check prints cleanly and accurately every time.

Step 4: Print a Test Page

Now that you have set up your printer, changed the layout of QuickBooks Online and adjusted the margins of your document, it's time to print a test page. This will ensure that everything is aligned correctly before printing actual checks.

To print a test page, go to File Print Forms Checks. Select the bank account you want to use and enter a check number. Then click on Preview and Print.

You will see a preview of how your check will look on paper. Make sure all information is aligned properly, including the payee name, the amount in words and digits, the date, and the signature line.

If everything looks good, then you're ready to print actual checks! Just remember to load the correct type of check stock into your printer before printing.

Printing checks can be stressful if they come out misaligned or with incorrect information. That's why it's important to always print a test page first before proceeding with actual check printing.

Complete Tutorial about QuickBooks: https://www.youtube.com/watch?v=K93q4OlLinI

Conclusion

Printing checks in QuickBooks Online is a simple process that requires careful alignment to avoid any issues. By following the steps outlined above, you can ensure your check printing is accurate and professional-looking every time.

Remember to set up your printer correctly, change QuickBooks Online's layout, adjust your document's margins, and print a test page before finalizing any checks. With these tips in mind, you'll be able to streamline your check printing process and save valuable time for other important tasks. So go ahead and give it a try!